Adding Pop-Up Documentation to a Cell
Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Adding Pop-Up Documentation to a Cell.
Want a neat trick you can use to make your worksheets more helpful to users? How about adding a pop-up window that displays documentation whenever the cell is selected? To add such a feature, follow these steps:
- Select the cell for which you want the pop-up to appear.
- Choose Validation from the Data menu.
- Make sure the Input Message tab is displayed. (See Figure 1.)
Figure 1. The Input Message tab of the Data Validation dialog box.
- Make sure the Show Input Message When Cell is Selected check box is selected.
- In the Title box, enter a title for the pop-up window. (This title appears in bold at the top of the pop-up window.)
- In the Input Message box, enter the text of the documentation you want to appear in the pop-up window.
- Click OK.
There are, obviously, other ways you can use the Data Validation feature of Excel to check and limit the data that is entered in a cell. However, if you follow the steps above, all data is still accepted, and Excel displays a helpful message whenever the cell is selected.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3361) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adding Pop-Up Documentation to a Cell.
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Comments for this tip:
Graham Armstrong 20 Jun 2016, 11:02
The POP Up Documentation Seems to only have 7.5 lines. How do I increase to 18 lines ?
Shady Mohsen 10 Nov 2015, 01:25
Check this trick also for using hyperlinks to create a popup text documentation on hover.
Shady Mohsen 10 Nov 2015, 01:23
Very nice trick.
Rui 11 Aug 2015, 05:43
Is there any way that instead of a fixed text we may use a variable text? For example, a cell reference where the text to display is stored.
This way it would be easier to manage help texts
Sean 30 Jul 2015, 10:43
awesome...more tips to come!!!
Carmel Reid 19 Dec 2014, 03:28
Thanks for this tip - it works beautifully but for some reason the pop up for each column heading appears only in one place on my screen - can I change this so it pops up beside each cell I click on? It did to start with but I'm wondering if I clicked on something to make it static (staying in one place) thanks, Carmel
Dhaiva 31 Oct 2014, 03:15
Yearly Jan Feb Mar Total
10 5 5
10 0 0 15 15
the yearly should be equal to total figures and if not agree I receive a pop up message in excel 2007
can anyone help
Fadzil 25 Oct 2013, 06:33
I want to have a pop-up of image like tool_tip when the mouse move over the cell...
can anyone give me tips...
jose 28 May 2013, 11:16
Your tip was short and to the point..just what I needed..
thanks for sharing
Gopi 07 Feb 2013, 10:50
Really which is very helpful. . .thanks a lot
pratik 28 Dec 2012, 06:38
I want to insert a pop-up table in an excel cell. Please let me know how can I do it.
Example: If i select a cell I want an editable pop up table with some fixed values and editable values. Is that possible ?
Please let me know at the earliest.
Galina 12 Apr 2012, 04:35
WOW! Thanks a lot! Finally, I found the info I needed! As simple as it is, took me forever in Google to find an answer
Alan 27 Dec 2011, 06:59
You can achieve a similar result using cell comments. I've used this method to add pop-up help to column headers on flat data entry sheets.