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Got a version of Excel that uses the
menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)?
**This site is for you!** If you
use a later version of Excel, visit
our *ExcelTips* site focusing on the ribbon interface.

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.

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** Please Note:** This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later),

When inputting time into a cell, it is easy to enter digits—that's what the numeric keypad is for, after all. What can really slow you down is the necessity to enter other characters, particularly ones that require the use of the **Shift** key. For instance, if you are entering times, it is easy to enter 230 for 2:30, but it is a pain to slow down by entering the colon.

Thus, you may wonder if there is a way to set up an input mask that will add the colon automatically. The good news is yes, there is. The bad news is no, there isn't. Sound confusing? Let me explain...

You can set up a custom format that will display your time in any format you want. For instance, you could use the following steps:

- Select the cells you want to use for time input.
- Choose Format from the Cells menu. Excel displays the Format Cells dialog box.
- Make sure the Number tab is displayed. (See Figure 1.)
- In the Category list, choose Custom.
- Replace whatever is in the Type box with
**#":"00**(a pound sign, quote mark, colon, quote mark, and two zeros). - Click on OK.

** Figure 1.** The Number tab of the Format Cells dialog box.

You can now enter your times using just digits. The problem (and this is the bad news) is that the cell doesn't really contain a time. If you enter 230 (for 2:30), it doesn't contain 2:30 as a time—it contains two hundred and thirty. Thus, you can't use the contents of the cell directly in time calculations.

To overcome this, you can use another column to show the entered digits converted into a time. All you need to do is use a formula to do the conversions. For instance, if the time you entered was in cell A3, you could use the following formula in a different cell to do the conversion:

=(INT(A3/100)/24)+((A3 - (INT(A3/100)*100))/1440)

Format the cell that contains the above formula so it displays one of the various time formats, and you are all set.

*ExcelTips* is your source for cost-effective Microsoft Excel training. This tip (2746) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Using an Input Mask.

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Please help me. I need to add data validation rule that a person can only enter our ordernumber "AA000000" (2 alphanumeric and 6 numeric - no special characters or spacing allowed). What will be the formula (or edit mask) for this?

I am trying to do an input mask to format a number if it is 7 digits long. If its seven digits long I want the number to appear as #####-##, but if ifs 5 digits long I just want it to look like #####. How do I do this with an input mask or should I use an IF statement for that cell?

Thanks

I am sorry, there is an error in my formula: the right expression is:

=timevalue(text(a3;"00:00"))

=timevalue(text(a3;"00:00"))

Nice solution. You get the same result if you use a formula =TIMEVALUE(TEXT(A3;"000")). But in this case, if you want to sum time data you have to format cell in which the result should be as "[h]mm:ss". Am I right?